What types of expenses can I include in my budget?
National Geographic Society funds usually support travel (including for teams, students, and participants) and fieldwork (including equipment and supplies). A minority of the requested budget can be allocated for lab work or analyses.
Equipment requests (e.g., computers, cameras, sampling equipment) may be included in the budget, but you will need to explain how the equipment is integral to the project and not available through other sources of funding. Exceptions are occasionally considered on a case-by-case basis, and applicants should contact email@example.com before applying.
What are the requirements regarding stipends for team personnel?
Applicant and Team Members
If you or your team members are employed with full-time positions or full-time contracts at any organization, you are not eligible to apply for compensation to supplement salaries for those fully employed individuals. Full-time employment includes university faculty with at least nine-month appointments and school educators on 12-month contracts. If you or your team members do not receive a full-time salary (e.g., freelancers, adjuncts, school educators with nine-month contracts), you may request compensation at a maximum of 20 percent of the total requested budget. If you or your team members qualify for compensation, please itemize and justify this request in the Miscellaneous section of the application budget.
Assistants and Consultants
A project might require contracting with assistants or consultants without whom the project would not be possible. An assistant or consultant should NOT be listed as a team member. Project personnel who act as assistants might help in fieldwork for the length of the project, or a consultant might be hired as a specialist to help with a specific task. For example, a consultant might translate some materials or set up a computer network or website and then leave the project when the work is complete. Compensation for assistants and consultants is not restricted to the 20 percent maximum of the total amount requested. Assistants and consultants should receive compensation (i.e., stipends) above food and lodging that is consistent with local rates. If you include compensation for assistants and/or consultants, please itemize and justify this request in the Assistants and Consultants section of the application budget.
May I include child care or elder care costs incurred during my project in the budget?
The National Geographic Society recognizes that conducting active fieldwork presents challenges for those responsible for child care and elder care. If you are the primary caregiver, or have an extenuating circumstance that would make it impossible to complete your fieldwork without additional funds for caregiving, we will allow expenses incurred due to caregiving. These costs must make up less than 25 percent of your total project budget and be no more than $5,000. If your regular caregiver is able to provide care or if you have another option for handling your caregiving needs, you are not eligible to include caregiving costs in your budget.
In order to include these costs in your proposal, please list the amount requested for caregiving under the Miscellaneous section of your application budget. Additionally, please provide details within that section to justify your need for dependent care and explain how you determined the caregiving budget (e.g., by hourly rate for a local caregiver, travel for the dependent). These funds can cover the cost of extra dependent care at home or on-site when grantees are in the field for their project, as situationally appropriate.
What types of expenses will National Geographic not accept in a grant budget?
Grant awards will not cover funding for scholarships, tuition, training courses, travel to conferences, study abroad programs, or journal publication fees. Institutional overhead and administrative costs are not allowed except for specific request for proposal (RFP) projects with budgets of more than $50,000. Please see the RFP page for details.
What does Funding From Other Sources mean?
This refers to any funding requests made to other organizations. Please list any funding already received in the text field labeled "Amounts and types of support already received for this project from institutions other than NGS." A separate section will allow you to list any other pending funding sources to which you have applied.
Why am I unable to complete the fields under Amount Requested From the Society or Total Project Budget?
Text is not allowed in these fields. Please enter amounts in U.S. dollars with no dollar sign ($).